Checklist for Supervisors for Hiring Student Employees
1) Post job openings on the Experience Job Board.
- All departments are required to post student jobs through the Career Services Center to ensure equal access under Federal law. Career Services will approve postings within 24 hours for students to view.
- Departments employing the same student year after year within the same position do not need to post the position until the student resigns or is terminated.
2) Accept applications, interview student candidates, and make hiring decisions.
- Career Services does not administer tests to determine a student's level of skill or proficiency, or offer job placement services. View a sample student employment application in the Forms Library.
3) Log into CampusWorks and locate the student you wish to hire by searching on the student's FlashLine ID (first part of kent.edu email address).
- Current KSU staff with a "manager/supervisor" role, as defined by Human Resources, will be able to log into CampusWorks using their FlashLine ID and Password. Managers who wish to delegate this responsibility to another staff member in their department, may identify up to three "delegates" in CampusWorks to hire on their behalf. Delegates will log in and hire students using their own FlashLine credentials.
- Once you have located the student, you will be able to view the student's Federal Work Study award status and any outstanding employment eligibility requirements.
4) Submit the following hiring information in CampusWorks:
| Student Flashline ID |
Job Begin/End Dates |
| Department Index Number |
Employee Type (Hourly or Non-Hourly) |
| Position Number |
Position Level (Hourly) |
| Job Location |
Pay Amount |
| Estimated Hours Per Week |
Supervisor Flashline ID |
5) The Career Services Center will review and approve your online request, or contact you if futher information is required. Once approved, notice of your job offer will be forwarded via email to the student for acceptance.
- Supervisors will be copied on all emails sent to students.
6) The student will have five days to log into CampusWorks to accept the job offer.
- Job offers not responded to within five days will expire. Supervisors who wish to resubmit the job offer must again complete the online hiring form.
7) Once the job offer has been accepted by the student, both the student and supervisor will receive a final confirmation email when the job has been activated in HR Banner and the student may begin work. Access to Kronos (for hourly employees) and paycheck generation (for ALL employees) is dependent upon completion of the entire process (four to five business days -- provided the student accepts the online job offer within one to two business days). Supervisors should NOT permit students to begin work UNTIL a confirmation email has been received.
Please note: It is imperative to process student job offers prior to the job start date; otherwise, manual intervention is required by both the Career Services Center and the Payroll Office.
- Assignments are activated upon final confirmation of student enrollment and completion of employment paperwork. Failure by students to complete required state and federal forms could result in the university receiving Federal fines ranging up to $1,000 per student.
8) Supervisors are able to view pending and completed hiring activity in CampusWorks at any time!
Student Employment Handbook: