« Student Employment Handbook

Student Employment Handbook:

Standard Workweek and Timekeep

• Standard Workweek

The student payroll system is based upon a standard work week that begins at one minute past midnight Sunday morning and extends through a seven day period ending at midnight Saturday night. Work shifts that begin prior to midnight are considered time worked for the day in which the shift began.

• Recording Time for Hourly Employees in Kronos

Most student employees are appointed on an hourly basis and will utilize online timekeep -- Kronos, or TMX if employed with Dining Services.

• Access to Kronos (via Flashline/My Action Items) will occur one to two busniess days after the student and supervisor receive the Job Confirmation email.
  
  
• Students with multiple jobs ONLY must ALWAYS choose to transfer their time to the correct department while clocking into Kronos; otherwise, the student wages may be billed to the wrong department and/or they may be paid at the wrong rate of pay. This also ensures that all supervisors can see their students' timecards.

The first time a student logs into Kronos, for each new job, they must set up their timecard by selecting the:

- department (ORGN)
- position information (EE-POSN-SUFFIX)
- supervisor (SUPERVISOR-POSN-SUFFIX).

After this initial set up is completed, the student will be able to:

- select the appropriate string of all three numbers when they choose the drop-down arrow in the "Transfer" box in Kronos PRIOR to clocking in (Recording Time Stamp). Transfers must be done when the student is clocking into Kronos, not when they clock out.

If a supervisor or student does not have the job information required to set up Kronos, they should contact Payroll Office at 330-672-8640 or at payroll@kent.edu. Also see Kronos FAQ and Kronos Tutorials.

• Approving Time for Hourly Employees in Kronos

The student employee's supervisor must approve, online (by midnight each Tuesday) all hours worked for the previous work week, including approved overtime.

Student jobs that have ended, or been discontinued, will NOT automatically be removed from Kronos. To remove a student from the supervisor view of Kronos, email a request to payroll@kent.edu.

Any record of time worked is considered an allied payroll document and must be treated with the same regard as any other fiscal record. Willful falsification of timekeep, or destruction of timekeep records, constitutes grounds for immediate termination of employment.

• Timekeep for Non-Hourly Jobs

Due to the type of work performed, a limited number of student positions are categorized as non-hourly and students are compensated at a fixed dollar amount for a specific time period (one time, short-term, or one semester service). Non-hourly employees are not required to record hours worked because of the irregularity of work hours and/or the uniqueness of job responsibilities.

Examples of non-hourly jobs include Daily Kent Stater reporters, resident assistants, and event staff. Federal Work-Study students can NOT be hired as NON-HOURLY employees.